The three flags

Every transaction in Frank can carry three independent boolean flags. Any combination is valid — a single transaction can be tax-deductible AND need a receipt AND be expensable to your employer all at once.

| Flag | What it means | Where it goes | |---|---|---| | Tax deductible | "I'll claim this in my personal or business tax return" | Tax pack export, year-end summary | | Needs receipt | "This needs a supporting document for proof" | Receipts queue (/money?tab=Receipts) — sits there until a receipt is attached | | Expensable to employer | "I paid this on my personal card, employer should reimburse" | Expense reports queue (/money?tab=Expense reports) — bundles into a monthly PDF |

One receipt, one notes field

Whichever flags you set, you only ever attach one receipt and write one notes entry per transaction. The same receipt serves all three purposes:

• A coffee meeting with a client paid on your personal card might be expensable + need a receipt for your employer's records
• A CPD course paid out of pocket might be tax-deductible + need substantiation for the ATO
• A marketing tool subscription for your business might be tax-deductible + need substantiation if claimed as a deduction

In every case, attaching one receipt + writing one note covers all the flags you've turned on.

Setting flags

Open any transaction in Money → Transactions → click any row to edit. The "Flags" panel sits right under the category dropdown. Toggle whichever apply, write a note if context helps, attach a receipt if you have one.

You can also flag in bulk using transaction filters + the future bulk-edit toolbar (coming).

Practitioner-driven flags

If you've invited an accountant or bookkeeper to your account, they can flag transactions as needs substantiation too — typically when they spot something in your books they need a receipt for. Those rows appear in your Receipts queue alongside any you've flagged yourself.

ATO substantiation rules

For work-related deductions, the ATO generally requires a receipt for expenses over $82.50. Below that threshold, contemporaneous notes are usually enough. Frank's receipts queue helps you keep the documentation in one place; the OCR'd text inside each receipt is searchable from Frank's chat.